Digital Conversion Services
Steps to Digital Conversions
- Define the media you need to have converted and formats required.
- Have us do a site visit to assess your various media and provide a price for your conversion services.
- Box your documents or other media so we can securely transport them to our digital conversion facility in Midland. Documents in file cabinets can also be boxed for you.
- Your documents or other media will be digitaly converted to a format that meets your requirements.
- Your digital documents will be delivered to you on a thumb drive, through drop box or another method that fit your needs..
- Your original documents will be returned to you or we can destroy them for you.
Providing document scanning and indexing services for businesses since 1996.
Converting documents, engineering drawings, sketches, blueprints, photos, slides, microfilm and aperture cards to digital files.
Digital Conversion Services
A few boxes or hundreds of boxes of your documents can be securely picked up and converted to digital documents at our 6,000 square foot facility in Midland. Document prep is also provided as needed.
Document Scanning Process:
Each of our document scanning projects are set up in Kodak Capture Pro software. For repeat customers this allows us to easily retrieve the scanning settings used for their specific project which provides consistent high quality results.
Professional document scanning services using high speed Kodak scanners for a quick turnaround on projects. A 11x17 inch tethered flat bed scanner is used to capture documents that can't be fed through the scanner. A Colortrac Smartlf large format scanner is used to capture blueprints. Microfilm images are also captured.
Each box of documents are scanned as a unique batch in Kodak Capture Pro software.
Documents are scanned and changed from black and white to color scanning on the fly as needed.
Automatically indexing with OCR zones, bar codes and using look up data that you supply can be done. Manual indexing is also provided.
Document separation using Patch T sheets or OCR can be done. Patch T sheets will also be supplied as needed for customer's that wish to insert them between documents.
Post it notes, multi layered pages and folded pages are caught automatically during scanning by 3 sensors. An image is created and the scanning is stopped as needed by the sensors. For post it notes the document is scanned again without the post it note if needed. Other documents are re-scanned as needed.
All front and backsides are captured during the scanning process. Large format drawings are scanned and imported as needed. Scanning is followed with a manual thumbnail view of all backsides. Backsides with blank images are deleted during this process.
Images that are not correctly oriented for reading by the scanning process are adjusted during the final review of all the images.
The final images in a batch are output to searchble PDF documents (or aother format if needed) using Kodak Capture Pro software with the parameters in the job set up for a specific customer.
Scanning projects are delivered on a thumb drive or other methods that fit the customer's needs.
